Attendance & Administrative Officer - Hunnyhill Primary School

Job Posted: 6 February 2025

• Contract Term: Permanent
• Location: Newport, Isle of Wight
• Contract Type: Part time
• Salary: Hay Grade 4
• Industries: Administration General Office

31.25 hours per week (term-time only)

Responsible to: Headteacher / Office Manager-Senior Administrator/ Inclusion Lead

At Hunnyhill, we are looking to appoint one successful candidate to take on both the roles of attendance and administrative officer. For further information or to request an application form / pack please contact the school directly or visit Career Opportunities | Hunnyhill Primary School

ADMINISTRATION OFFICER

Main Purpose of the Job 

• Under the guidance of the inclusion lead, provide general administrative support to the inclusion lead in an effective and timely way.  

General Responsibilities 

ATTENDANCE OFFICER

General Duties

• Advise the SLT and governing board on strategies to promote the regular attendance of all pupils in the school.
• Take a leading role in implementing agreed upon strategies for improving attendance· Understand and implement the school’s Attendance and Absence Policy.
• Work on initiatives to raise awareness of the importance of good attendance amongst the school community.
• Maintain a working knowledge of legislation and statutory framework relating to school attendance and ensure that the school is operating in line with its statutory responsibilities towards pupils.
• Work with the Education Welfare Service, e.g. by referring pupils with concerning attendance rates, where necessary.
• Make contact with pupils’ parents in response to allocated referrals through home visits or meetings in school.
• Work with the Education Welfare Service, the LA and the SLT, to issue fines to parents for their child’s poor attendance.
• Support the pastoral team and SLT to develop targeted procedures to support pupils with lower attendance to attend school.
• Analyse school attendance data to identify trends, key areas of concern and areas for improvement.
• Initiate court and fine proceedings for persistent absentees.
• Develop and implement strategies to improve attendance, including whole-school initiatives and targeted interventions.

The Isle of Wight Council expects that its staff will adhere to its policies and procedures.  All members of staff are expected to be familiar with procedures and undertake appropriate activities to support their learning and development.

Safeguarding - The Isle of Wight Council is committed to safeguarding and promoting the welfare of children and vulnerable adults and operates stringent safer recruitment practices.  

Diversity and Equality - All employees are expected to treat others with dignity and respect.

Health and Safety - The Isle of Wight Council has a duty to protect employees and all employees have a duty to protect themselves and others from harm as far as is reasonably practicable.

Data Protection and ICT Security – All employees are required to ensure that any information or data collected or input into a Council system complies with the standards set out and any associated processes that are specific to an area of work.

Hunnyhill Primary School is an equal opportunities employer and welcomes applications from all sections of the community.  The Governors are committed to safeguarding and promoting the welfare of children and young people, and expect all staff and volunteers to share in this commitment.  All successful applicants will be required to obtain enhanced DBS clearance.

This job description is correct as at the date given above.  In consultation with the postholder it is liable to variation by management to reflect or anticipate changes to the job.  As a term of employment, the postholder may be required to undertake other duties in this post or, following consultation, any other post in any of the Isle of Wight Council's Directorates.

PLEASE NOTE: Not all school staff are employed directly by the Isle of Wight Council, you can ask on application who the employer for this role will be.

Find out more about working for the Isle of Wight Council and living on the Island here.

The Isle of Wight Council protects its employees from discrimination and this is supported by the Unacceptable Behaviour Policy, Employee Code of Conduct and Behaviours Framework. We actively promote the diversity of our workforce and we provide flexible working options (where appropriate) to support the different needs of our employees.

The Isle of Wight Council’s Terms & Conditions of employment are available upon request. Please contact our recruitment team via [email protected] if you would like to receive a copy.

The Isle of Wight Council is an equal opportunities employer, proud to encourage applications from all cultures, backgrounds and abilities to better reflect the diversity within our local community. In addition to this, we are also a Disability Confident Employer. Along with a number of other areas of commitments, this means that providing you meet the basic essential requirements of the advertised role and have declared yourself as disabled, you will be offered an opportunity for an interview within the council.

The management reporting line for this role is ultimately through the Isle of Wight Council Children’s Services directorate.

This council and its schools recruit according to the council’s Recruitment, Policy and Procedure and are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share in this commitment.