Estates Administrator

Job Posted: 29 May 2026

• Contract Term: Permanent
• Location: Isle of Wight
• Contract Type: Part time
• Salary: £12,172.48 per annum
• Industries: Administration Education Miscellaneous

Estates  Administrator 

Permanent - 17.25 hours per week

Behind every safe, well-run organisation is a team of skilled administrators keeping everything organised, compliant, and on track. At the Isle of Wight College, safety doesn’t just happen—it’s carefully coordinated.

We’re looking for someone who thrives on structure, enjoys variety, and takes pride in making things run smoothly behind the scenes.

About the Role

The Isle of Wight College is looking for a highly organised, proactive Estates Administrator to play a vital role at the heart of our operations.

This isn’t just admin—it’s mission-critical coordination. You’ll be the engine behind our Estates functions, supporting the Head of department ensuring everything runs efficiently, compliantly, and without disruption.

From managing contractors and coordinating maintenance work to tracking budgets, reconciling purchase orders, and preparing key documentation, you’ll keep the administrative backbone of the department running flawlessly.

You’ll take ownership of essential systems and records, maintain audit-ready documentation, and act as a confident point of contact during inspection visits. Whether you're supporting training programmes or ensuring value for money across procurement, your work will directly contribute to a safe and well-managed campus.

What You’ll Be Doing

This is a dynamic, hands-on administrative role where your organisation and coordination skills will make a real difference. You will:

Take ownership of estates administration processes, ensuring accuracy and compliance at all times

Coordinate contractors, bookings, and documentation to keep projects running smoothly

Manage and reconcile purchase orders, budgets, and stock control, ensuring efficiency and value

Maintain audit-ready records and systems, keeping everything compliant and up to date

Act as a key liaison for site visits, inspections, and external partners

You’ll also support operational safety by:

Coordinating DSE assessments and equipment provision

Supporting the department with fire drills and emergency preparedness planning

Coordinating training with external providers (including the NHS)

Tracking training compliance across the College (First Aid, evacuation chairs, MIDAS)

No two days are the same—but your organisation, attention to detail, and ability to keep everything on track will be key to success.

About You

We’re looking for someone who thrives in a fast-paced administrative environment and takes pride in keeping things organised, compliant, and running smoothly.

• Level 2 qualifications in English and Maths

• Proven experience in an administrative or coordination role (essential)

• Experience within Health & Safety or Estates administration

• A strong understanding of compliance, legislation, and best practice

• Excellent organisational skills with the ability to manage multiple priorities

• A full, clean driving licence and access to a vehicle with business use insurance

What we can offer:

• 30 days’ annual leave + bank holidays + Christmas shutdown 

• Local Government Pension Scheme 

• Cycle to Work scheme and Wightlink travel discounts 

• Discounted Hair & Beauty treatments 

• Free on-site gym and free parking 

• On-site facilities including Starbucks and restaurant 

• Access to Employee Assistance Programme (Kaarp) 

• Free counselling and wellbeing support 

• Eye Care scheme and enhanced family/sickness benefits 

• Ongoing CPD, staff development days, mentoring and coaching 

• Wellbeing activities to support a positive working environment

How to apply:

To join us here at The Isle of Wight College hit ‘Apply’ now! You can also forward your CV to [email protected]   

The Isle of Wight College is committed to creating a diverse and inclusive environment for all employees. We are proud to be an equal opportunity employer and welcome applications from all individuals, regardless of race, religion, gender, sexual orientation, national origin, disability, or age. We believe that a diverse workforce enhances our ability to provide high-quality education and fosters a culture of mutual respect and understanding. Join us in our mission to promote equality and inclusivity in education.

Please be aware that the Isle of Wight College may close the vacancy earlier than anticipated if a sufficient number of applications are received. To ensure your application is considered, it is recommended to submit your CV promptly.

The Isle of Wight College is a Disability Confidential Employer.

The successful candidate will be required to undergo an enhanced DBS check. This is to ensure the safety and well-being of our students and staff. The Isle of Wight College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.