Administrator/Patient Advisor - Argyll House Surgery

Job Posted: 20 September 2024

• Contract Term: Permanent
• Location: Ryde, Isle of Wight
• Contract Type: Full time
• Salary: Depending on experience
• Industries: Administration Customer Service General Office

Closing Date: 04 October 2024

Administrator/Patient Advisor (Argyll House Surgery)

One Wight Health Ltd

The closing date is 04 October 2024

Job summary

This vacancy is being advertised by 'One Wight Health (GP Federation) on behalf of Argyll House GP Surgery.

Argyll House Surgery will bethe employer for this post.

Hours: 40 per week -Fulltime, but is negotiable

Salary:Dependent on experience

We are seeking a self-motivated individual with excellent attention to detail. The successful candidate must have exceptional people skills and an interest/background in healthcare experience preferred.

Experience using SystmOne is desirable but not essential as full training will be given.

Main duties of the job

To provide general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone.

About us

Argyll House Surgery has been providing an excellent standard of medical care to thousands of patients in Ryde, Wootton Bridge and the surrounding villages for more than 25 years.

Our team includes a fulltime GP, two part-time GPs, two practice nurses, and one healthcare assistant as well as a Clinical Pharmacist, Practice Manager, reception and secretarial staff. We run a full range of general practice services with special clinics for babies, pregnant women and patients with certain conditions. At the surgery we aim to treat all patients promptly, courteously and in complete confidence.

Argyll House Surgery will offer a caring, friendly and professional service to all our patients and will advise, support and treat them equally, without discrimination.

CQC

We are pleased to announce that following our CQC inspection in May 2018 the practice has received a rating of Good

Job description

Job responsibilities

Administration

• To have a thorough knowledge of all practice procedures
• To work in accordance of written protocols
• Scanning into medical records
• Photocopy as required
• Processing incoming documentation ensuring read codes are added effectively
• Processing referrals and sending to the appropriate teams
• Recall patients for vital screening following surgery protocol

Reception Duties

• Receiving patients, consulting with members of practice team
• Handing completed repeat prescriptions to patient and checking names and address
• Be able to cover all reception position as necessary
• Process appointment requests/future appointments from patients by telephone and in person.
• Deal with patient visits/requests
• Registrations of new patients computer data entry and medical records
• Process patients changes of address computer data and medical records (have knowledge of practice area)

Telephone

• Have working knowledge of telephone/bleep system, during and after hours
• To answer and make calls and deal with them appropriately, following practice protocol

Other Tasks

• Clear rooms after surgeries
• Ensure building security
• Any other tasks allocated by managers

Person Specification

Experience

Essential

• Experience of working with the general public
• Experience processing medication requests
• Awareness of Data Protection Act and need for confidentiality of information
• Attention to detail, able to work accurately, identifying errors quickly and easily
• Excellent verbal and written communication skills with team members, patients, carers, and other healthcare professionals, with the ability to adjust communication style

Desirable

• Experience of reception work
• Experience of working within General Practice
• Experience in working in a customer service environment

Qualifications

Essential

• Good standard of education
• GCSE Mathematics C or above
• GCSE English C or above

Skills

Essential

• Excellent communication skills (Written and Oral)
• IT skills
• Clear, polite telephone manner
• Time Management and the ability to work to deadlines
• Problem solving skills
• Interpersonal skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

One Wight Health Ltd

Address

Argyll House Surgery 

78 WEST STREET

Ryde

Isle of Wight

PO33 2QG

APPLY FOR THIS JOB (LINK)