Business Administrator Apprentice - St. Catherine’s

Job Posted: 20 January 2025

• Contract Term: Apprenticeships
• Location: Ventnor, Isle of Wight
• Contract Type: Full time
• Salary: From £6.40 p/h
• Industries: Administration Apprenticeships Education

Closing Date: 03/02/2025
Job Start Date: As soon as possible

Here at The Isle of Wight College we work with a number of employers, in a vast array of industries. A fantastic opportunity has arisen to work for St Catherine’s as a Business Administration Apprenticeship.

St. Catherine’s is a small national charity, working with children and young adults with a range of speech, language and communication needs. 

St. Catherine’s offers day and residential placements within our school and college and residential placements for young adults post 19.  We have a holistic and collaborative team of teachers, therapists and support workers ensuring that each young person achieves the best outcome in a supportive and inclusive environment. 

Role Overview:

St Catherine’s is seeking a hard-working and enthusiastic individual to join our busy and energetic team as an apprentice within our administration team. 

You will be working full time in our administration team, providing administrative support to a range of stakeholders across our organisation. 

You will have the opportunity to experience busy office and reception areas as well as being supported in your learning working towards your Business Administration level 3 qualification. 

Key Tasks & Responsibilities:

•      To build and maintain an understanding of the charity.

 

•      To provide administrative support for Education and Health Care Plans (EHCP) in relation to our students.

 

•      To ensure the highest standards of confidentiality are upheld.

 

•      To format reports for EHCP annual reviews.

 

•      To ensure follow up to actions from annual reviews.

 

•      To provide administrative support for parent and student meetings, liaisons

 

•      To manage the school uniform process – ordering stock, handling orders and suggesting pricing restructure

 

•      To assist with marketing communications including prospectus where requested/required.

 

•      To provide support to internal and external activities as requested.

 

•      To work closely with other departments ie finance and HR maintaining effective communication

 

•      To support senior leaders in communications with parents and other stakeholders.

 

•      To undertake reception duties where required including switchboard, post and visitors to site.

 

•      To provide administrative support including photocopying, filing, databases, spreadsheets etc…

 

•      To participate in performance management arrangements and undertake training and development activities as relevant to the job’s duties.

 

•      To maintain confidentiality at all times in respect of school-related matters and to prevent disclosure of confidential or sensitive information.

 

There may be further opportunities to support with the website and social media and within the finance team in support of development of skills.

 

General Responsibilities:

All staff have a responsibility to work within St Catherine’s Child Protection policy. Failure by a member of staff to report actual or reasonably suspected physical, sexual or emotional abuse or neglect of a child may be considered a disciplinary offence.

 

All staff have a responsibility to maintain the health and safety of themselves and others within the performance of their duties in accordance with the organisation’s health and safety policy and to undertake specific health and safety responsibilities as directed.

 

All staff are expected to support a commitment to equality of opportunity.

 

All staff are expected to work to St Catherine’s policies and procedures and to act as positive role models for children and young people.                                              

As employees, all staff may gain knowledge of a highly confidential nature relating to the private affairs, diagnosis and treatment of students, information affecting members of the public, matters concerning staff and/or details of items under consideration of the charity.  Under no circumstances should such information be divulged or passed to any unauthorised person or persons.  This includes holding discussions with colleagues concerning students in situations where the conversation may be overheard.  Breaches of confidentiality will result in disciplinary action, which may involve dismissal.                                             

 All staff are expected to use their utmost endeavours to promote the interests and reputation of St Catherine’s, and any associated body. This job description is not meant to be exhaustive and will be reviewed with the post holder on a regular basis

 

Qualifications/ Person Specification:

•      Qualifications: Essential English GCSE level 4 or above and desirable quality Maths and English at GCSE Level 4 or above.

•      Skills and Knowledge: Essential Sound oral and written communication skills. Ability to establish positive working relationships. Ability to use ICT effectively. Desirable quality in MS office. Google suite. Demonstrate effective teamworking ability. Experience of monitoring and recording individual progress

•      Experience: Understanding of the principals of safeguarding and child protection. Awareness of   health and safety. A commitment to personal development. Desirable work experience.

•      Personal qualities: Professional. Adaptable. A ‘can do’ flexible attitude and sense of humour. Ability to use initiative. A commitment to promoting and safeguarding

the welfare of students. A willingness to support the ethos, vision, values and aims of St Catherine’s. Desirable qualities Good reflective practice.

•      Physical Requirements / Other: Must be able to meet the demands of the role.

 

 

Apprenticeship Standard:

• Level 3 Business Administration Apprentice 
• 18 – 24-month Apprenticeship.
• Functional Skills in Maths and English if required and if not previously achieved GCSE grade 4 or C or above.
• There is a requirement to complete off the job training of 6 hours per week during working hours, time spent either learning something new, other courses or any support work that is not in your usual role will also be counted.

 

 

 

Working Week

• 35 hours per week (08:30-16:00)

 

 

Wage:

·         Salary is dependent upon age of apprentice.

 

 

 

Additional information below:

The current National Minimum Wage (NMW) rate for apprentices is £6.40 per hour. This applies to 16-18-year-old apprentices and those aged over 19 in the first year of their Apprenticeship. For all other apprentices the National Minimum wage appropriate to their age applies. The Minimum Wage for Apprentices applies to time spent on the job plus time spent training. For more information visit: www.gov.uk/national-minimum-wage-rates

Opportunity to broaden the roles responsibilities if reliable, quick to learn with good attention to detail. Once qualified and dependant on needs of the business at the time of apprenticeship completion, there may be the potential for a permanent position.

So, if this sounds like the next step you want to take with your career, then please apply with a cover letter and CV telling us why you feel you would be the ideal person to take on this brilliant opportunity!

*Please note applications without a CV or covering letter will not be considered.

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