Business Administration Apprenticeship / Receptionist - Lanesend Primary School

Business Administration Apprenticeship / Receptionist

Apprentice Wage - First 12 months of course. National/Minimum Wage - after 12 months. Current apprentice FTE salary £12,313 - Actual pro-rata salary £10,909

Contact: Further information, safeguarding, site visit &/or application form www.lanesendprimary.co.uk or contact SBM Angela Cordon 293233

Vacancy Reference: 2024_1040

Closing Date: 16/09/2024

Hours: 37 per week - Monday to Thursday 08:00 to 15:30 Fridays (7 - 7.5 hours per day)
             Term Time Only + 5 Inset Days (46.07 weeks per year)

START DATE: As soon as possible

RESPONSIBLE TO: Headteacher

REPORTS TO: School Business Manager

APPLICATIONS: Completed application forms to be returned by 06/09/2024 12 noon. [email protected]

SAFEGUARDING: This post is covered by the Childcare Disqualification Regulations 2018. The Trust will need to ensure that they are not knowingly employing a person who is disqualified under the 2018 Regulations in connection with relevant childcare provision. Accordingly, shortlisted candidates will be required to demonstrate to the Trust, by completing a self-declaration form as part of the pre-employment checks process, that they have not been disqualified under the 2018 Regulations. If the preferred candidate is found to be disqualified under the 2018 Regulations, the offer of employment will be subject to the application by the preferred candidate to Ofsted for a waiver and the receipt of a waiver from Ofsted. All staff will be expected to hold or be willing to obtain Enhanced DBS check or Enhanced check for Regulated Activity with the Disclosure & Barring Services (previously the Criminal Records Bureau). For further information about what is required in this process please go to www.gov.uk/disclosure-barring-service check (http://www.gov.uk/disclosure-barring service-check).

This Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All school-based staff have the responsibility for promoting the safeguarding and welfare of children. All school staff should be aware of the school's Child Protection and Safeguarding Policy and work in accordance with this document at all times.

Additional Information

Work Permits: we may be able to obtain a Work Permit for this post but this is subject to meeting the requirements of the UK Border Agency's Points-based Immigration System. Due to the restrictions we cannot guarantee that individuals that meet the requirements of the Points-based Immigration System will be issued with clearance to obtain work permits.

Purpose of the Role:

All support staff are part of a whole school team.  They will be an ambassador for the school and embody the value, vision and ethos of the school in all interactions. This will mean focussing on the needs of pupils, colleagues and parents/carers and being flexible in a busy pressurised environment. 

To support the administrative, financial and organisational processes within the school and to act as the initial point of contact for parents/carers, visitors and other stakeholders.

The Apprenticeship will teach you how to:

1. Support the school through carrying out receptionist duties by:

• Acting as the first point of contact for parents/carers and visitors arriving at the school;

• Dealing with telephone and face-to-face enquiries efficiently and in a professional and supportive manner;

• Seeking support from other colleagues where necessary to respond to complex enquiries;

• Responding to messages promptly and accurately, passing on information to relevant staff members as necessary;

• Assisting staff and pupils with the information and support they need. 

2.   Prioritising safeguarding practices by:

• Controlling access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures

• Being alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures;  

• Contributing to the safety of children protecting them from harm;

3.   Writing and send email responses that are professional and uphold the school’s vision and values;

4.   Carrying out financial administration in line with the school’s procedures;

5.   Keeping records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times;

6.   Monitoring the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed;

7.   Being responsible for the promotion of the wellbeing and safeguarding of pupils, including provision of personal care and medical intervention as required;

8.   Reading and following the relevant school policies;

9.   Undertaking training required to develop in the role;

10. Ensuring all duties and responsibilities are undertaken in line with the school’s health and safety policy.