Senior Finance Officer - Mountbatten

Job Posted: 17 December 2024

• Contract Term: Permanent
• Location: Newport, Isle of Wight
• Contract Type: Part time
• Salary: £21,000 per annum actual (£35,000 per annum FTE)
• Industries: Accounting

Post: Senior Finance Officer

Department: Finance Department

Line Manager: Group Financial Accountant

Accountable to: Director of Finance

Hours: 22.5 hours per week

Salary: £21,000 per annum actual (£35,000 per annum FTE)

OVERVIEW OF ROLE

• Responsible for the following processes with the Finance Department for the Mountbatten Group including associated subsidiaries.
• Responsible for managing the day to day operations for the Finance Department.
• Provide support to the Finance Office and Finance Administrator as necessary to enable them to carry out their day to day duties.
• Oversee and manage the work of the Finance Office and Finance Administrator.

KEY TASKS:

CASH AND BANKING

· Responsible for the timely reconciliation of the charity’s main bank accounts

· Liaise with fundraising to ensure the correct department and fund coding of income

· Liaise with the accounting team to ensure the correct coding of customer income and supplier payments

FIXED ASSET REGISTER

· Day to day operation of the fixed asset registers

· Recognise additions and sales of fixed assets onto the fixed asset registers and accounting records at their correct values and in accordance with the company’s accounting policy

· Calculate the monthly depreciation in accordance with the company’s depreciation policies, preparing and recording the journal entries

· Reconcile the fixed asset register totals to the balance sheet net book values on a monthly basis at month end

VAT ACCOUNTING

· Maintain the necessary VAT accounts in the books of account of the company to properly record VAT paid and charged and to prepare and submit periodic VAT claims to HMRC

· Ensure that purchase and sales VAT are correctly coded and allocated to the appropriate VAT accounts in the accounting records of the group

· On a quarterly basis, prepare for review and subsequently submit the VAT return to HMRC

· Ensure that all VAT documentation is correct filed in preparation for the annual audit by external auditors and/or HMRC

· Remain up to date with all relevant VAT legislation and source and attend all training necessary to maintain compliance with VAT legislation

ACCRUALS, PREPAYMENTS AND DEFERRED INCOME

· Raise and post accruals as necessary to ensure that costs are accounted for in the correct time period

· Correctly post payments of accrued expenses to the accruals creditor account in the balance spreadsheet

· Prepare the monthly reconciled accruals schedule

· Ensure that prepayments are correctly accounted for and released over the correct time period to which they relate

· Prepare the monthly reconciled prepayment schedule

· Where the company receives income in advance (such as grant income) ensure that it is properly accounted for and recognised as income in the correct time period

· Prepare the monthly reconciled deferred income schedule

OTHER RESPONSIBILITIES

· Prepare and process the monthly payroll journals for the employing organisation from information obtained from the outsourced provider

· Prepare and process the monthly retail journals

· Prepare and process the routine accounting journals for all of the above entries within deadlines to ensure the production of timely accounts

· Ensure that month end and year end account closure deadlines are met

· Prepare and post cross charges between group companies and ensure that inter-company balances are reconciled

· Support the Group Financial Accountant with the production of reports and information as required

· Assist the Group Financial Accountant and Finance Director with the yearly audit process

· Ensure that Restricted Fund activity is identified and that the schedule of Restricted Funds is updated and reconciled on a monthly basis

Please see the attached Job Description, including the Person Specification, for the full requirements of this role.