Administration Assistant - West Bay Club

Job Posted: 19 April 2024

• Contract Term: Permanent
• Location: Yarmouth, Isle of Wight
• Contract Type: Part time
• Salary: £25,000 pro rata (role is based on 15 hours per week as a minimum)
• Industries: Construction and Labour Accounting Administration

Closing Date: 3rd May 2024
Job Start Date: As soon as possible

Responsible for daily support of all purchasing and administrative both inside and outside of the business, including suppliers, business partners and project team members.

Key Role/Responsibilities 

·         To support the Main Contractor on all purchasing activity.

·         Act as a central point of contact for administrative and purchasing queries.

·         To raise purchase orders for all project purchases through Sage Construct

·         To liaise directly with suppliers as required.

·         To interface with the Finance team on all purchase orders, goods received notes and invoice queries.

·         To attend key meetings and ensure prompt responses to queries.

·         To support the wider team on any other purchasing projects and tasks as required.

·         To collate reports and make recommendations as required.

Person Specification

·         Higher education to A level or demonstrated experience.

·         Excellent PC and Microsoft skills including Word, Excel, PowerPoint and Outlook

·         Impeccable planning and time management.

·         Excellent attention to detail.

·         Experience of using Sage software

·         Passionate about providing excellent standards of service

·         Ability to communicate clearly at all levels.

·         Experience in building & construction related industry preferable.

·         Ability to work cross functionally, collaborating with a broad skilled team and business partners.

·         Self-motivated and able to prioritise workload to changing deadlines and timescales.

·         Flexibility with working arrangements

·         Able to work in the office in Yarmouth and remotely WFH

·         Capacity to work minimum of three hours per day or 15 hours per week

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